The current vacancies are for Personal Benefits Transactions Assistants (PBTA) within the Human Resources department. The eligibility list created by this vacancy will be used for future PBTA vacancies and may be used for other positions throughout the county.

This position will administer and process departmental payroll and benefit-related transactions, documents, and payroll records in order to ensure accurate personnel and payroll records for Ramsey County employees; to respond to internal requests for benefits-related information; to implement personnel policies and procedures in accordance with state and federal law, labor contracts and County Human Resources (HR) Department rules, to coordinate unclassified, temporary and seasonal employee recruitment; and to perform related duties as assigned.

1. Promote a diverse, culturally competent, and respectful workplace.
2. Enter all departmental personnel transactions and documents for all employees into HRMS software. Include data entry of Time and Labor information for Payroll, Benefit enrollment and changes for employees; track FMLA requests and covered use of time; process of retro pay/prior period adjustments; issue personnel requisitions for vacant positions; keep records of employee life cycle transactions and prepare reports of hires, salary adjustments, leaves, transfers and termination.
3. Complete and doublecheck all departmental personnel transactions and documents to comply with data entry deadlines, personnel rules, union contracts and compensation manual; perform corrections to transactions forms as required.
4. Administer personnel transactions, including employee benefit programs, annual open enrollment data entry, Human Resources Management System (HRMS) data entry and management of employee hires and seniority dates, leaves of absence, transfers, promotions, salary increases, layoffs, retirements, reinstatements, resignations and review related reports.
5. Coordinate and train departmental time collectors in time & labor process, set up new system IDs, assign appropriate departmental security and troubleshoot problems as needed.
6. Provide consultation to staff and management regarding interpretation of the department’s use of personnel rules, County policies, procedures, union contract provisions and arbitration awards. May schedule grievance hearings.
7. Prepare departmental general personnel reports and personnel budget reports, assist in the preparation of the annual department salary budget as it relates to the personnel complement by revising the current personnel breakdown to reflect planned changes in job titles, salary levels, full/part time status, etc.; project anticipated cost of each position including various salary increases adjusting for staff turnover and promotions; and balance with Budgeting and Accounting Office and accounting systems analyst financial records.
8. Review position control report to ensure that departmental staff assignments are consistent with designated position allocations and salary benefits and maintains the department's complement control report in conjunction with the Budgeting and Accounting Department by transferring funds.
9. Perform recruitment tasks which include administering job posting and bidding system within the assigned divisions of the department, advertise as appropriate, providing input to management staff and supervisory personnel on hiring decisions; participate in the follow-up notification process to inform candidates of the department's hiring decisions; and conduct reference and credential checks on candidates, and provide an orientation of new employees. May advertise unclassified, temporary, and seasonal job opportunities in job boards, colleges, etc.; may participate in job fairs as department representative as required.
10. Assist in preparation for labor contract negotiations by researching personnel budget and personnel complement and other related information as requested.
11. Administer employee benefits programs at the department level including insurance, leave of absence, pensions, and unemployment compensation. Administer annual open enrollment for the department, and enters employee changes.
12. Run queries as needed for staff for use in the preparation of the annual department salary budget and update HRIS system as necessary, and as necessary.
13. Meet with employees to process new hire paperwork to complete onboarding; serve as a resource for employees as follow-up questions arise.
14. Assist in preparation for labor contract negotiations research personnel complement and other related information as requested.
    
    (The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position’s management approved work schedule is required.)

ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 6, 11.

Education: High school graduation or equivalent.

Experience: Five years of clerical experience and one year of experience must be in human resources, payroll, benefits, accounting, budgeting, or equivalent.

Substitution: A total combination of post-secondary education and related work experience or related work experience alone to equal 5 years may be substituted. One year of human resources, payroll, benefits, accounting, budgeting, or equivalent experience is required within this substitution.

Certifications/Licensure: None.

The examination process will consist of the following section with each section weighted as indicated:

• Training and Experience Rating = 100%