Working Title: Office of DEED Procurement (ODP) Manager

Job Class: State Program Administrator, Manager Senior

Agency: Department of Employment and Economic Development

• Job ID: 81052
• Location: Statewide
• Telework Eligible: Yes, may be eligible to telework up to five (5) days per week
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/16/2024
• Closing Date: 11/06/2024
• Hiring Agency/Seniority Unit: Employment & Economic Development Department -Managerial
• Division/Unit: CO Fiscal Management
• Work Shift/Work Hours: Day Shift, 8am to 4:30pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $43.38 - $62.41 / hourly; $90,577 - $130,312 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 220 - Manager/Unrepresented
• FLSA Status: Exempt - Administrative
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
  
  

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Reporting directly to the Deputy Chief Financial Officer (CFO), this position is an integral member of the AFS Leadership Team and actively participates and helps shape the development of agency-wide or division-wide strategic planning for creative and innovative ways to improve agency services and meet agency goals. This position also demonstrates strategic vision, leadership and manages, directs, and successfully deploys these Department of Employment and Economic Development’s (DEED) department-wide business operations and support service functions and integrates them with department business units so that the mission and goals of DEED are realized:

• Agency-wide, centralized procurement for the Office of DEED Procurement (ODP) including administrative acquisitions; equity in procurement (diverse spending); service operational contracts; some client services; state purchasing card management and training; system administrator and product owner for DEED’s centralized purchase request work flow and approval system called Procure-it and purchasing violation work flow process; development of procurement policies and procedures; coordination, collaboration, relationship-building with 10 Program Areas and indirect management of over 56 Indirect Procurement staff in the field, and 222 Indirect Purchasing Cardholders; and development and adherence to statewide and department-wide environmentally-sustainable procurement pursuant to E.O. 19-27. The ODP Manager has input and influence in service and commodity acquisitions on a department-wide basis and management of the diverse spending dashboard for the department including missed opportunities for diverse spending and presenting awareness and training opportunities consistent with E.O. 19-01 demonstrating DEED’s collective commitment to purchase goods and services from Minnesota’s businesses owned by people of color, women, and veterans.
  
  

This agency-wide position successfully deploys and integrates these functions with the department divisions / budget activities so ensure that the mission and goals of the State of Minnesota and DEED are realized. The incumbent also provides leadership, expert advice, and counsel to DEED’s Deputy and Chief Financial Officer on procurement policies and issues regarding the complex administrative and programmatic requirements of multiple federal and state programs with differing statutory, regulatory, and interagency policy and procurement requirements in support of the department and all of its distinct programs.

This position is telework eligible and is occasionally required to be on-site at the office. Staff are provided with the tools and equipment to be successful in a virtual work environment and may telework from anywhere in Minnesota or a neighboring state. Please note, the telework policy could change with notice based on business needs.

This posting may be used to fill multiple positions.

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Four (4) years of experience in procurement in the last ten (10) years.

• Bachelor’s degree in accounting, procurement, finance, or business administration or other closely related field as determined by the agency may substitute one (1) year of experience; master’s degree substitutes for eighteen (18) months of experience; PhD substitutes for twenty-four (24) months of experience.
  
  

Applicants that meet the above minimum qualification will be further evaluated on the following:

Knowledge of and experience with enterprise resource planning (ERP) systems of comparable to a large company or entity.

Working knowledge of procurement policies and procedures.

Experience working cooperatively and effectively communicating, persuading, negotiating, and building consensus with a wide variety of people with diverse backgrounds in management, professional, and technical professions.

Proven ability to proactively manage multiple projects simultaneously.

Human relations and communication skills in order to work cooperatively, build strong cross-division relationships and effectively communicate and train with a variety of clientele, including management, professional, and technical professionals.

Ability to provide technical leadership to ensure development and maintenance of appropriate processes and structures to support compliance.

Preferred Qualifications

Bachelor’s degree in accounting, procurement, facility management, finance, or business administration or other closely related field as determined by the agency

Knowledge of and experience with the state's accounting and procurement system (SWIFT) and human resources management system (SEMA4).

Knowledge of and experience with public sector government procurement policies, regulations, procedures, and practices including equity in procurement.

Knowledge of cost allocation principles and federal facility management memorandum of understanding (MOU) and Infrastructure Funding Agreements for shared costs in a facility.

Active Authority for Local Purchase (ALP) Certification by the Department of Administration, Office of State Procurement (OSP).

Understanding of the state budgeting process and federal, state or other funding sources and requirements.

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

• Criminal Background Check
• Employment Record Review (current and former State employees only)
• Employment Reference Check
• Conflict of Interview Review
• Driver’s Record Check
  
  

The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Connect 700 Program

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Talent Acquisition at talent.acquisition.deed@state.mn.us.

Veterans

To be considered with Veteran's Status, you MUST indicate this on your application and submit a copy of your DD-214 form and other required documentation to talent.acquisition.deed@state.mn.us by the closing date.

Recently Separated Veterans (RSV): Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy shall be granted an interview.

Certain Disabled Veterans: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a non-competitive basis.

See the above links for criteria and eligibility.

Current State Employees

• Please apply via Self Service.
• Bidding or expression of interest: This vacancy is open for bids/expression of interest and all qualified applicants simultaneously. Current employees of DEED who are currently in the same classification, who are eligible, and apply within the seven (7) day period will be considered prior to filling the position by other means.
  
  

Contact

If you have questions about this position, contact Brooke Hancock at brooke.hancock@state.mn.us or 651-259-7258.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth
  
  

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
  
  

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
  
  

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
  
  

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at Karen.Lilledahl@state.mn.us. Please indicate what assistance is needed.