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Grant or Contract Coordinator - State Program Administrator Coordinator

Minnesota Department of Employment and Economic Development

Minnesota Department of Employment and Economic Development

Minnesota, USA
Posted on Monday, May 27, 2024
Working Title: Grant or Contract Coordinator

Job Class: State Program Administrator, Coordinator

Agency: Department of Employment and Economic Development

  • Job ID: 77023
  • Location: Statewide
  • Telework Eligible: Yes, may be eligible to telework up to five (5) days per week
  • Full/Part Time: Full-Time
  • Regular/Temporary: Unlimited
  • Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 06/03/2024.
  • Date Posted: 05/25/2024
  • Closing Date: 07/08/2024
  • Hiring Agency/Seniority Unit: Employ & Econ Development Dept / Employ & Economic Dev-MAPE
  • Division/Unit: Employee Payroll / CO Grants & Contracts
  • Work Shift/Work Hours: Day Shift, 8am to 4:30pm
  • Days of Work: Monday - Friday
  • Travel Required: No
  • Salary Range: $35.13 - $52.25 / hourly; $73,351 - $109,098 / annually
  • Classified Status: Classified
  • Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
  • FLSA Status: Exempt - Administrative
  • Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

DEED is seeking qualified candidates to fill two positions for the Office of Contracts and Grants unit. These positions assist with management of the grant and professional-technical (P/T) contracting operation within DEED in accordance with Minnesota Statutes and applicable Federal Laws. These positions also provide policy direction to the department’s management, and specific granting instruction and assistance to the indirect and direct grant and contracting personnel at DEED relating State laws, the Department of Administration’s Office Grant Management and P/T policies, Minnesota Management and Budget (MMB) and budget encumbrance mandates, and DEED internal policies and procedures.

These positions require extensive knowledge of complex granting, and P/T contracting laws, policies and guidelines outlined by multiple governing bodies for contractual and agreements involving all types of grants and all other contracts assigned. These positions play a vital role for DEED grant and contract coordination, performing contract reviews, providing lead work activities for the unit, and establishing agency policies and procedures.

This position will be open on a continuous basis until posted end date or until all positions are filled and t

his posting may be used to fill multiple positions.

Minimum Qualifications

To receive credit for your education and experience, your resume should clearly describe how you meet each minimum and/or preferred qualification listed, including dates of employment.

Grant Coordinator;

Three (3) years* of grant and contract management experience involving evaluating, administering, accounting for, training and/or monitoring of grant/grants proposals, grant agreements, or grant recipients for a grant-making organization.

OR

Professional-technical Contract Coordinator;

Three (3) years* of professional-technical contract experience evaluating, administering, and accounting for contracts.

  • Bachelor’s degree in Law, Business, Accounting, Finance or other closely related fields as determined by the agency can substitute one (1) year of experience; master’s degree substitutes for eighteen (18) months of experience; PhD substitutes for twenty-four (24) months of experience.

Applicants that meet the above minimum qualification will be further evaluated on the following:

Organizational skills to manage, track, and report expenses, financial transactions, and invoices using Microsoft Office Suite including Outlook, Word, and Excel.

Contracts or project management experience.

Knowledge of federal and state laws, rules, regulations, policies and procedures with the ability to interpret and communicate those to grant recipients.

Communication skills to make concise presentations before public and private groups. Knowledge or experience writing policies and procedures.

Preferred Qualifications

State and federal grant and contract management experience.

Bachelor’s degree or higher in Law, Business, Accounting, Finance or other closely related field as determined by the agency.

Experience in Statewide accounting systems (SWIFT and OBIEE) or similar software.

Knowledge of state budget, federal funding, and procurement procedures.

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

This position requires successful completion of the following:

Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and education. It includes contact with the applicant's current and/or former employers.

A Criminal Background Check will be conducted on all finalists for this position. A criminal conviction will not automatically remove you from consideration for employment.

When the position requires travel and the applicant drives a state owned or leased vehicle, a driver's license record check will be conducted.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Brooke Hancock at brooke.hancock@state.mn.us or 651-259-7258.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Brooke Hancock at talent.acquisition.deed@state.mn.us.

The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at

Karen.Lilledahl@state.mn.us. Please indicate what assistance is needed.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

  • A sense of purpose in their work
  • Connection with their coworkers and communities
  • Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

  • Paid vacation and sick leave
  • 12 paid holidays each year
  • Low-cost medical, dental, vision, and prescription drug plans
    • Fertility care, including IVF
    • Diabetes care
    • Dental and orthodontic care for adults and children
  • 6 weeks paid leave for parents of newborn or newly adopted children
  • Pension plan that provides income when you retire (after working at least three years)
  • Employer paid life insurance to provide support for your family in the event of death
  • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
  • Tax-free expense accounts for health, dental, and dependent care
  • Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

  • Training, classes, and professional development
  • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

  • A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
  • Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
  • Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.